User:Satsuma/sandbox

To Do:

  • Go over bylaws section of agenda to clean it up (also: ensure bylaws are actually done)
  • Try and get formal approval for agenda
  • Pick Date

Sandbox for Meeting 3 Agenda

Under-construction monkies.gif This document is a work in progress. Everything in this document is subject to change.


  1. Call to Order / [Name]
  2. Roll Call
  3. Elect Chairperson (for this meeting)
  4. Elect Secretary (for this meeting)
  5. Elect Meeting Minutes Adjusters (2 people who will look at and adjust the minutes notes)
  6. Review and approve minutes of previous meeting
  7. Review and approve meeting agenda, allowing time for additions to the agenda
  8. Review and adjust Bylaws (regardless of who chairs, there should probably be a member of the bylaws workgroup running this section, I'd be happy to volunteer)
    1. Project Name - Tag Line
      We’ve had a few days to discuss the matter of Project name, and the brainstorming has resulted in quite a few responses.
      First we’ll check the general interest of the names, by acclamation.
    2. Location: Based off of feedback received, it seems like Holland and Norway would be the best locations to set up our organization. It will be the responsibility of an individual voted upon later in the third meeting to gather the information of running a non-profit in either Holland or Norway. A comparison of running these organizations in each location must be presented at least ten (10) days prior to the fourth meeting, at which point the location will be voted upon during the fourth meeting. This section of the bylaws will then be updated with the winner of the vote, and the appropriate governing laws of that nation as it applies to the rest of the bylaws.
    3. What kind of organization could this association turn into? Discussion. (See also: Operational Plan)
      1. The current bylaws were written with the assumption that, regardless of internal governance structure, the organization would be legally regarded as a non-profit. Is everyone okay with this? (phrased this way because if someone is not okay with this, we're basically going to have to halt the whole meeting so we can rewrite the bylaws. It's less a 'lets discuss the pros and cons' and more giving the group veto power.) [fix this section later]
    4. We should probably have an explainer written up re:internal governance structure too, as the bylaws does specify some of that as well [I dont actually remember what I wanted this for? was it to explain that the board has no power]
    5. Discussion of the Community Mediation workgroup should probably happen here too, (I'll see if I can get anyone to work with me on drafting to proposals so we can have a fast-ish vote)
    6. Vote on if Laurelai, Maloki and PaulFerence, should be allowed to be nominated for the nominating committee, which will work to help get a diverse Committee for the initiative. Nominating Committee, to prepare a diverse nomination suggestion for the committee/board of this organization, for the members to vote on at the next meeting. (this point should be removed if we decide to remove the nominating committee from the bylaws) (actually maybe remove anyway? Maloki is completely involved with the project at this point, and Paul and Laurelai both haven't seemed hugely interested. If it's just a formality because none of them are gonna run, maybe skip it)
    7. Bylaws workgroup should have a short bit summarizing purpose of the bylaws & linking to where people can review changes - probably talk page and #bylaws, maybe also my liveblogging?? (e@switter.at, Satsuma, rjt, hoodie, @Laurelai@mastodon.starrevolution.org, and Melody (handle redacted by request) all participated in discussions in #bylaws)
    8. Voting on proposed changes to "10.3 Recall assembly" would happen here if we end up needing them (talk to rjt about this)
    9. Open floor for discussion of bylaws (this will be for unexpected issues unrelated to internal governance, community mediation, the nomination committee, and recall assemblies as those will have already been discussed)
  9. Approval of Bylaws (this is the actual vote)
  10. Elect interim committee to continue working on #ForkTogether (should probably just elect a full board unless we don't think we have the manpower for one at the moment-in which case it's probably the bylaws that should be amended instead) (i'm increasingly leaning towards, leave elections until next time actually)
  11. Elect at least 2 auditors (drop this until we have a motion to set up financials for the organization. Hopefully meeting after this one)
  12. Establishing of authorized signatory
  13. Membership fee
    1. Suggestion: 0 at this point in time (see:economic auditors)
  14. New Business:
    1. Project Name - Tag Line
      We’ve had a few days to discuss the matter of Project name, and the brainstorming has resulted in quite a few responses.
      First we’ll check the general interest of the names, by acclamation.
      (moved to discussion of bylaws)
    2. What kind of organization could this association turn into? Discussion. (See also: Operational Plan) Suggestions so far:
      1. Co-op
      2. Non-profit foundation (moved to discussion of bylaws)
    3. Temporary platform - Discord is a temporary meeting platform. Where should we move to?
    4. Open source: Do we want to aim to base all infrastructure on open source software? Like replacements for Google Docs, GitHub, etc. as well as other platforms for organizations (like using Loomio for decision processes etc).
    5. Vote on if Laurelai, Maloki and PaulFerence, should be allowed to be nominated for the nominating committee, which will work to help get a diverse Committee for the initiative. Nominating Committee, to prepare a diverse nomination suggestion for the committee/board of this organization, for the members to vote on at the next meeting. This point depends on what kind of org we want.
    6. Creation of work groups: (whoever chairs is going to have to keep a strict focus on discussing creation of the groups, or project management will suck up all of our time)
      1. Interpersonal mediators (this should just be a formal vote to create the work group, as mediators will have already been discussed during bylaws review)
      2. Project management/Fork-Group: This group could start by figuring out where to fork from, how to fork, and plan the fork before actually forking the code. From a tech perspective, but also a project management perspective.
      3. Community management (is this different than interpersonal mediators? if yes, is this different than communication and community skills learning group?)
      4. Potential infrastructure - for gathering detailed assessment of software we can use to aid this project. Tools for communication, documentation, voting, promotion, etc.
      5. Communication & community skills learning group
      6. Fundraising (see, economic auditor)
  15. Additions to Agenda / Opportunity to add Additional-Additional points.
    1. hoodie formally volunteer as a speaker for the topic of identifying a target codebase for the fork (we're not going to have time to discuss this during the meeting. People who have opinions about forking should be directed to join the project management working group)
    2. A vote for adding people's names to the agenda items they suggest. (ehhhh this is procedural, but it's useful procedure?) (update: I'm now leaning towards 'next meeting' for this one)
  16. Calendar / Schedule New Meeting? (try to figure out a way to send out a poll in advance so we can just propose a time, rather than comparing schedules during the meeting itself) (Apparently Maloki used doodle. Talk to PaulFerence)
  17. Adjournment